FACILITY RESERVATIONS
Open the door
to easier bookings.
A birthday party. A team practice. A room full of neighbors. Make finding and reserving the right space simpler for everyone.
Rooms, courts, fields, pavilions, and more—in one calendar.
MAKE THEIR NEXT STEP CLEAR
From “Is it available?”
to “We’re all set.”
Find the right space
Show photos, capacity, pricing, and availability so customers can choose a location that fits their plans.
Share the details
Collect attendance numbers, event requirements, waivers, and extras such as chairs or a podium during booking.
Confirm what’s next
Take payment or a deposit, confirm the booking or route it for approval, and send the reservation details by email.
EVERY SPACE HAS ITS OWN RULES
Keep the flexibility.
Lose the guesswork.
A tennis court and a wedding pavilion need different booking rules. Cogran gives your staff control over each.
Hours, dates, and booking windows
Book by fixed time slot, an entered date-and-time range, or overnight stay. Set lead times, recurring availability, blackout dates, and booking windows that vary by location or season.
Rates that fit the rental
Set hourly, time-block, or evening rates. Offer different prices for residents, nonprofits, and internal bookings, with ZIP-based residency checks. Calculate charges for extras, alcohol, insurance, or permits from the reservation details.
Approvals, deposits, and balances
Auto-confirm simple bookings or review requests first. Staff can approve, add fees, set amounts due, and manage deposits and refunds. Keep selected spaces—or the whole reservation system—available only to administrators.
Contracts and customer information
Gather the details and waivers you need, generate contracts and invoices, and keep reservation information in the customer’s account. Use confirmations, reminders, and follow-up messages to explain the next step.
A CLEARER DAY FOR YOUR STAFF
Know who’s coming.
Have the space ready.
Bring public rentals and your own programs into one view.
Use the printable timeline calendar to see bookings, customer contacts, and attendance details. Make quick reservations, move bookings, update payments, and plan setup and takedown.
Reports bring together upcoming reservations, pending approvals, amounts due, and payment histories. Filter the information your team needs and follow up through Cogran’s communication tools.
SEE THE WORKFLOW
Take a closer look.
Watch the facility tour, then bring your spaces and booking policies to a personalized demo.
See your specific booking requirements in a personalized demo.
Watch on YouTube ↗Welcoming overnight guests?
Explore booking tools for campsites, cabins, and campgrounds.
GOOD QUESTIONS
A little more detail.
Can customers book instantly, or do we approve each request?
Choose by facility. Straightforward bookings can be confirmed automatically; other requests can go to staff for approval, additional charges, and payment arrangements. You can also make spaces available only to administrators.
Can we reserve rooms for our own programs?
Yes. Staff can reserve rooms while setting up programs and book fields while scheduling sports. Internal activity and public rentals share the same facility system.
Can customers cancel their own reservations?
If you enable self-cancellation, customers can cancel their reservations. An administrator still processes any refunds.
LET’S MAKE IT EASIER
Your spaces.
Your policies.
A team that listens.
Tell us what you rent and how your team handles bookings. We’ll walk through a setup that fits, with personal training and support along the way.
Schedule Your Personalized DemoPrefer a conversation? Email our team or call 1-800-985-9342.