Smarter Facility Reservations: Easy for You, Easy for the Public

Managing facility reservations can be one of the most time-consuming parts of community services. Between phone calls, emails, double bookings, and unclear rules, it's easy for things to slip through the cracks. That’s where Cogran comes in.

Cogran’s facility reservation system is built to give both the public and administrators a simple, intuitive way to manage spaces—from park shelters to athletic fields to community rooms and more.

Reserve with Confidence

Cogran’s online reservation tools are designed to eliminate the back-and-forth and put control in the hands of your staff. Community members can check availability, request spaces, and make payments—all from your website, 24/7.

Meanwhile, admins get complete oversight and control through a robust, user-friendly dashboard.

Features You’ll Love

  • Custom Reservation Rules
    Set availability by time, day, or season. Block out holidays. Limit how far in advance a space can be booked. You’re in charge.
  • Smart Calendars
    Families and staff alike can view real-time availability on clean, color-coded calendars that reflect your current reservations and open slots.
  • Approval Workflows
    Choose whether reservations are auto-approved or require admin review. Approve requests with one click or request more info when needed.
  • Payment Integration
    Collect deposits or full payments at the time of reservation with secure online checkout. No more chasing payments or issuing paper receipts.
  • Tiered Pricing and Resident Rates
    Set different pricing based on user types, dates, or reservation lengths—perfect for offering discounts to residents or nonprofits.
  • Facility Add-Ons and Extras
    Offer add-on items like equipment rentals, staff support, or extended hours, all seamlessly integrated into the reservation process.

Designed for Any Type of Space

Whether you’re managing one event hall or an entire park system, Cogran gives you the tools to handle it all:

  • Picnic shelters
  • Ballfields
  • Meeting rooms
  • Theaters and performance spaces
  • Pools
  • Tennis and pickleball courts
  • Gyms and indoor facilities

No matter the scale, the process is the same: simple, accurate, and efficient.

A Seamless Experience for Everyone

For the public, Cogran’s reservation process is smooth and mobile-friendly, with built-in instructions and clear availability. For admins, everything is managed from a single dashboard with real-time updates, flexible views, and instant access to reservation details and payments.

You can even tie reservations to memberships or registrations—for example, letting members reserve a tennis court for free, or allowing only enrolled campers to book a camp facility.

Reclaim Your Time and Streamline Scheduling

With Cogran, there’s no need to manage reservations by phone or track approvals in your inbox. Everything lives in one system, automatically tracked and logged, so your staff can focus on service—not spreadsheets.

Ready to simplify how you manage your facilities? Let’s talk.